THE FIVE STEPS TO DESKTOP PUBLISHING More information for PUBLISH IT! Written by the JAZZMAN. There are several preliminary steps in creating any document for the first time. The file should be named, and a number of program settings should be checked. Fortunately, none of these steps requires you to memorize anything. Each step is on a pull-down menu, and the help menu can lead the way if you get stuck. THE HELP MENU When you choose one of the options from the help menu, an informational Dialog Box appears. Click on OK to return to your document. ACTIVE MENU OPTIONS There is a strong interaction between the Toolbox and the menus in Publish it! When you first enter the screens Work Area and the arrow is selected as a default, the EDIT, FONT and FORMAT menus are dimmed, showing that they are inactive and not available for use. Pull down one of these menus, and you'll see that the menu items are also dimmed. Items within the active menus are also effected by the tool you've chosen. If you pull down the FILE, PAGE and OBJECTS menus, you can see the highlighted commands and functions which are available as well as those which cannot be selected at this time. When a menu is selected, you should also notice that some items have keyboard equivalents ("Quick Keys") listed to the right of the function name. Once you've learned Publish it!, you can save time by using the Quick Keys. There are Quick Keys for a number of menu functions. At the beginning though, the program is easier to learn by using the pull down menus. As you experiment with the powerful features of Publish It!, the program will be your best teacher. The process will soon become intuitive. SELECTING YOUR DATA DRIVE Choose Select Data Drive ...from the File menu to tell Publish it! where your data drive is located. Your choice will depend on your hardware and configuration of your system. Notice that you can use PRODOS pathnames. SAVING YOUR SETTINGS This option saves your default settings for any option that was active at the time you chose SAVE SETTINGS, including settings for your data drive, the page size, line, pen and fill choices. IT DOES NOT SAVE YOUR DOCUMENT... OPENING A NEW FILE Publish it! provides a default document name of "Untitled". If you wish to name your document before starting it, or you wish to abandon the current document you are working on, choose the New File...option from the File Menu. A box will appear with a blank line for the file name. Type a short word (not more than 15 characters) which quickly describes the theme of your document. Use letters, numbers and the period, but must begin with a letter. To return to your document, click on OK. SAVING FILES The Save File option saves your document under the current file name. If you save frequently, another way to do it is to press O-Apple-S, the save file Quick Key. On single drive systems, you will be prompted to insert your data disk. If you want to use a different name, choose the Save File As... option. SAVING A FILE WITH A NEW FILE NAME This option allows you to save the current document under a new name. Choose Save File As... from the File menu. The ability to save a document to a different file name can be useful in a number of ways. For example, if you want to save a layout to use in designing other documents, you can save your current document under more than one name so that you can preserve the current document and still have copies available for use in creating other layouts. You can also save the document in various stages of development under different names. A dialog box will appear with the current file name. to change, type in a new name. To save the file and return to your current document, click on OK. DELETING FILES To permanently remove a file from your data disk, choose Delete File...from the File menu. You can only delete one file at a time. A Dialog box will appear with a list of file names. Select the one you want to delete and click on delete. A second Dialog Box will appear asking you to confirm your decision. CHECKING AVAILABLE MEMORY From time to time you will want to check the memory available for your document. Pull down the Apple menu and select Status...for information on your computers current memory availability and information on how many objects you have remaining to use (the maximum allowed is 65). If you run out of memory, the program will notify you. To return to your document, click on OK. Now lets start to produce a document. While it is possible to start your document anywhere, with design, art work or words, and to move back and forth among these three parts of your documents whenever you wish, I will present these ideas starting with the page layout, continuing with the text possibilities, then graphics and finishing with the printing. Objects are such an important part of the program that they bear some discussion. With the Toolbox,you can create six types of objects.they are: Graphic frames [x] Text columns [T] Horizontal or vertical lines [l-] Rectangles [ [] ] Round-cornered rectangles [ (_) ] Circles [O] (Note: these symbols are not perfect, but as close as I can produce.) Only one tool can be selected at a time. Select the tool by clicking on it. Tools are deselected automatically when you choose another. Selecting one of the tools will activate some menus and menu options and deactivate others. To create an object, first click on the desired tool and then move to the spot on the page where you want to place the upper left hand corner of the object. Press the mouse button and drag to where you want the lower right corner, then release the button. Several objects drawn on a single page may overlap each other. Each object is actually on a single plane, with the most recently created on the top. DESIGN GUIDES To make designing your pages easier, we provide a guide system that helps position your objects quickly and accurately on the page. Although these guide appear on the screen, they will not be printed on your document. A check mark next to Snap To Guides, indicates this option is active. Snap To Guides works when creating text, columns and graphics, not when moving or resizing. If you overlap a guide when drawing it, Your object will snap to the outer edge of those guides. To use this feature, select the page guides you want to use with the Select Guides option. The page can be divided into rectangular regions composed of 1 (1x1), 4 (2x2), 9 (3x3), 16 (4x4) equal parts or no guides if you do not want guides to appear on your display. The guides you choose will remain in effect until you change them or until you quit Publish It!. To save a guide setting as a default, set your guides and then choose Save Settings from the C-Apple menu. You may change or remove guides at any time. If the Snap To Guides are on, when you create a text column, graphic or graphic frame, it will automatically be aligned with the nearest page guide. SHOWING THE COLUMN OUTLINES This option from the SPECIAL menu allows you to turn the display of text column outlines on and off. It does not effect the text within the defined areas or the text columns themselves or printing, since column outlines are never printed. Choosing Show Column Outlines from the SPECIAL menu toggles this option on and off. A check mark next to Show Column Outlines indicates that the option is active. SELECTING OBJECTS AN OBJECT MUST BE SELECTED BEFORE IT CAN BE MANIPULATED. Click on the desired object with the arrow.(or pointer). Selecting a new object deselects any other object on the page. A newly created object is selected until you click on another object, to select it. To deselect an object without selecting another, Click in a blank section of the work area. When an object is selected, it may be dragged by the lower right handle to resize it. Objects may overlap each other on the page. You may also change the order in which the objects are stacked by selecting objects with the arrow and choosing either Move To Front or Move To Back from the objects menu. WARNING.......If the object you are moving to the back (bottom) is smaller than the other objects, it may be hidden by other objects. GROUPING OBJECTS You can drag several objects around by using the grouping feature. Using the arrow, drag the arrow pointer from a point above and left of the target objects to a point below and right. Be sure to start dragging from a point that has no objects. As you drag, you will see the outline of a box being drawn, almost as if you were creating another object. When you release the mouse button, the box will disappear, and every object that was inside the box will become selected. You may now drag any one of these selected objects and all the rest will follow. Other functions for grouped objects are, delete, change fill patterns and change line weights. NOTE...Some object menu items are not available for groups. They will appear dimmed. SPECIFYING OBJECTS Objects can be moved or resized with the arrow. For more precise work, you can choose Show Specifications... from the OBJECT menu. With this option you can determine and modify the exact size of a selected object. Specifications sheets vary with the type of object selected, but all have Left Start and Top Start coordinates. What the Dialog Box displays: LEFT START... Shows where the objects left edge starts relative to the left edge of the page (in a measurement determined by the UNIT MEASURE option in the SPECIAL menu. TOP START... Shows where the selected objects top edge starts relative to the top edge of the page. WIDTH... How wide the selected object is. HEIGHT... How high the selected object is. You may resize and reposition the selected objects with precision by changing any or all of the four selections in the Dialog Box. For some objects, not all four will be available. For example, There is no width option shown for a vertical line, because width is determined by the line weight selected when the line is drawn. Click on the box with the value you want to modify and type in the change. When you finish, click on OK. The selected object will be adjusted according to your changes. COPYING, CUTTING AND PASTING When working at the object level with the pointer (arrow) tool, if you want to duplicate an object, use the arrow to select the object, then choose Copy (O-Apple-C)from the objects menu to copy the object to the programs internal clipboard. The object will not disappear from the screen, but a duplicate will be held in a buffer (clipboard) until you are ready to use it. Choose PASTE from the objects menu, or O-Apple-V. A copy of your graphic will appear in the center of your screen. Use the arrow to drag it to a new position. Once an object has been copied to the clipboard, the original object can be moved or deleted without effecting the size or position of the copy in the clipboard. cutting an object works the same as copying except the original is removed from the screen. DELETING OBJECTS You can remove objects using one of two methods. The DELETE key or the CUT method. To delete an object using the DELETE key, select it with the arrow, then press DELETE. The object is permanently erased from the screen. The CUT option on the OBJECTS menu also deletes objects. Unlike the above method, cut objects are placed in the clipboard and can later be recalled with the Paste option, providing nothing else has been cut or copied to the clipboard. The clipboard can only hold one object at a time; cutting or copying will replace any previously cut or copied objects. SETTING THE PAGE SIZE Before you start your layout, you must tell the computer which page size you want to use. Select the SET PAGE SIZE option on the PAGE menu. Selecting this option allows you to choose your page size from four U.S. and international standard page sizes. The choices are: U.S.LETTER, U.S.LEGAL, A4 LETTER and B5 LETTER. These last two are approximately 8 1/4 x 11 2/3 inches and 7x10 inches respectfully. The two choices under each of these are for the width of paper your printer uses. Only wide carriage printers can handle a full 8 1/2 inch line width. DO NOT SELECT 8 1/2 inch IF YOU HAVE A STANDARD SIZE PRINTER. A Dialog Box will appear with four clearly defined page sizes. Select the page size for the paper you have loaded in your printer (or a page size you plan to use for this document or publication). Click on the page size you want to use, then click on OK. What do you do if the page size you want is not listed? For example, you want to layout a business card or an 11x17 flyer. For the smaller page sizes, use the on-screen rulers to insure that your design stays within the size you want for your business card. When the page is printed, you will only use the section of the page you want. For a larger page, like an 11x17 sheet, you could work with two 8 1/2 x 11" pages and paste them next to each other. SELECTING PAGES You select pages by clicking on the left arrow and right arrow in the lower left corner of the display. The current page number is shown after the document title. ADDING AND DELETING PAGES To add pages to a document, choose the Insert Page option on the Page menu. Selecting this option will cause a new page to be inserted before your current location. The page you are working on and all subsequent pages will be renumbered. To append pages at the end of the document, click on the left arrow until you reach the last page. If you click on the left arrow again, you will be asked if you want to add a page. Click on OK to do so. To delete a page, select the Delete Page option on the Page menu. Selecting this option will delete the current page. All subsequent pages will be renumbered and moved up one page in your document. You will be given a chance to reverse your decision to delete a page. If you decide not to delete the page, click on CANCEL or press RETURN. NOTE...Delete Page erases text columns and reflows your text through the remaining chain. Text will not be lost, if any linked columns remain. Text that is not part of a chain on another page will be lost. VIEWING PAGES Publish It! lets you work on a document in four different views. To change to a different view, choose a size from the SPECIAL menu. You will be able to edit text, define graphics, or use the arrow to move and resize objects in any view as shown later. 1. With the SHOW FULL SIZE option, you can see text and graphic elements on the display in the size they will appear on your print-out. However, you can only view a portion of the page at a time. 2. The SHOW HALF SIZE option shows the page at about half the size that it will print out. You will view the page in full width, but will be able to view only a portion of the length. 3. SHOW DOUBLE SIZE is like a close-up. Use for fine tuning your text or graphic elements. Use the scroll arrows and scroll boxes on the sides of the screen's work area to move the page up, down and from side to side so you can view different sections of it. As you move. the rulers on the top and sides will inform you of your location on the page. 4. Use the SIZE TO FIT option if you would like to view the whole page at once. You may not see the text clearly because of its reduced size, but you can see what your layout looks like. Your page will appear on the left half of the screen. In all views except Full Size, imported bit maps (graphics) will be represented as grey shaded boxes. When in FULL SIZE, the picture itself will be visible. WARNING....You cannot print anything you place outside the page area in the SIZE TO FIT view, but you can use that area to try out ideas and then move them to the left half of the screen. Anything on the right side will be saved, even though it will not be printed. WHITE SPACE When laying out your page, keep in mind that the absence of objects is important too. The space left over after you have everything in place, in fact, becomes as much a part of the page as the elements you inserted. This is called white space. Used properly, it adds pleasing contrast to the art and text on the page. So, when you're reviewing your page layout, take a moment to review the size of the margins, the amount of space between the lines of text, the amount of space around the art work, and the distances between the headlines and the body copy. White space adds to a crisp, clean looking page. Avoid, however what is called negative white space, that is , white space surrounded by art or text. This white space is considered undesirable because it resembles a doughnut hole on a page. AESTHETIC CONSIDERATIONS All page layouts should consider the audience. Obviously, the audience for an advertising flyer is not expecting something that looks like a wedding invitation. A greater proportion of black to white may be perfectly acceptable in an ad, but very unacceptable in a poetic greeting card. As you design each document, try to put yourself in the readers shoes. If you're writing for senior citizens, for example maybe you don't want 9-point text. Perhaps 12-point is a better choice. CHOOSING MEASURING UNITS Choosing measurement units for the on-screen rulers is as simple as choosing Select Unit Measure from the Special menu. With this option, you are free to choose the unit of measure with which you want to work. Inches, Centimeters, or Picas ( 6 Picas = 1 inch). NOTE....In publish It!, picas will be both the horizontal and vertical unit of measurement, even though the type fonts will be measured in points. A point is 1/12th of o pica (1/72 of an inch). The default settings are in inches. The units of measure chosen here affect the on-screen rulers and other measurements, especially in the FORMAT, PAGE and OBJECTS menus. SETTING THE ON-SCREEN RULERS Rulers help place items and size them on the page with reasonable precision. Two indicators, one on each ruler, show the position of the mouse pointer at any time. As you scroll the page, the rulers change to reflect the current position. The Show Rulers option toggles the horizontal and vertical rulers on and off. Rulers are very helpful when laying out a page, but as you work on text, you may want the extra screen space that is made available by turning off the rulers. Now that you understand the concepts of objects, let's talk about specific ways you can use them, beginning with your text. CREATING TEXT COLUMNS Move the pointer to [T] in the tool box and click on the Text tool. Notice how this tool is now highlighted and arrow is deselected. You are ready to create a text column. Simply move the mouse into the work area. As long as the [T] tool is active, every drag in the work area will start a new column. A text column is a defined region on the screen which resembles an empty box or frame (if you have the column outlines turned on). The program displays a rectangle to indicate the border of the new text column, so you can judge its size and shape as you create it. If you move the pointer past the window boundary while creating a text column, the window scrolls automatically. Release the mouse button when the column is the right size. If a guide is visible and SNAP TO GUIDES are selected, your text column will snap to the nearest guide. Text may be entered from the keyboard or imported from another file to a particular text column or to a specified series of columns. Publish it! considers text columns to be objects, so you can drag, resize, delete, cut, copy and paste using the pointer. Remember, if you cut or copy a text column, the frame, not the text within is cut or copied. A little experimentation with this function will show you how to create text columns of all sizes any where on the screen, including on top of each other. NOTE...At least one column must exist before you can enter or import text. Furthermore, Publish It! will not allow text to be placed outside of the text column. Two or more text columns must exist before you can link them for the flow of text. SETTING TABS To set tabs on your page, select the TABS...option on the PAGE menu. A Dialog box will appear. Click on the first input box and type in the tab setting you want. You do not have to enter the tabs in order. They will be put in order for you. You can set up to six tab stops per page. Tabs are measured in inches, centimeters or picas, as set in the SET UNIT MEASURE...option of the SPECIAL menu. To move the text insertion point to a tab location, press the TAB key on your keyboard. THE TEXT TOOL AND ENTERING TEXT There are two ways to enter text: either use its built-in word-processor or import text from your own word processor or other programs. Before you can enter any text, you need to create a text column as explained before. To enter text, select the I-BEAM tool and click the I-BEAM pointer on the next column in which you want to work. The text insertion point will appear and you can begin typing. As you type, words wrap automatically at the end of the line . Text will fill the column and any overflowed (extra) text will be indicated by a double width border at the bottom of the text column (assuming Show Column Outline is on).The appearance of your text input depends on the font you're using and on the size of your screen objects. The default font is Deerfield 12 point. Text layout within the column depends on the settings for FORMAT and PAGE. SELECTING TEXT You must select [I] before you can select many of the text functions. You can change fonts, type sizes or styles (special effects) for text already entered. Drag the I-BEAM pointer [I] over the text you want to change to highlight a text block. Then, select a new font or style from the FONT menu. IMPORTING TEXT Text columns may also be filled with text imported from other documents. Publish It! reads documents created by Appleworks and Bank Street Writer directly and most other word processors if the files are in standard ASCII. To import text, select [I], and click on the text column you want the file to be placed in. Choose Import Text File from the File menu (or Import Appleworks File or Import Bank Street Writer file). A Dialog box will appear with a list of file names. Select the one you want. To import the file and return to your document, click on OK. REMEMBER...you can double click on file names to open them). The files do not have to be just word processing files. If they are ASCII files, you can import data base and spreadsheets too. When importing files, the program only looks for the files on the disk drive currently selected as the data disk drive. Make sure you have the correct disk in the drive. NOTE...The Import Text File option will be dim and unavailable on the menu, unless you have clicked on the [I] in your text column to create an insertion point. Importing Appleworks files this way will preserve underline, bold,superscript and subscript text. Bank Street Writer files cannot be distinguished from picture or other program files, so be careful when selecting the file name. Other formatting options, such as tabs indent and margins must be assigned in Publish It!. LINKING TEXT COLUMNS In publish It ,Text columns are usually independent objects. To support articles that span several columns (and even pages), the program lets you link text columns together in a chain. If text in a linked column is edited the entire chain is automatically updated. For example, if you enter text in the first of two linked columns, text overflows automatically into the second column. If you resize the text column, the program dynamically reflows the text to fit the new column size. Use the Link Tool to link text columns by clicking on each column in the sequence you want your text to flow. If the text columns are on different pages, flip the pages with the left-right arrows between clicks of the linking tool. When you finish creating the chain, click on the linking tool again to complete the link. When you enter or import text, it will automatically flow through the text columns in the order in which you have linked. To relink a series of columns, click on the linking tool and then click on the new series of columns starting with the original column. UNLINKING COLUMNS To unlink columns,double click on the column you want unlinked. For example, you have linked three columns -1, 2, and 3. Double click on column 2, and the text will disappear from it. Columns 1 and 3 are still linked and 3 will contain the text that was previously in 2. When you have unlinked a column, click on the linking tool in the tool box to complete the process. INSERTING COLUMNS If you insert columns into an existing chain, use the linking tool to link them. Click on a column in the chain and then click on the new text columns. When you're finished, click on the linking tool in the tool box to complete linking process. If you cut or copy and paste linked text columns from another page or document, you must use the linking tool to relink the text columns. DELETING COLUMNS Columns are objects, so they may be cut, copied or deleted as instructed earlier. However, the text within a column is treated separately. If you delete the middle column of a three column page, the text within that column would reflow to the third column ( assuming they were linked). If you try to delete a single column without links that contains text, the program will warn you that you are about to lose that text, as text cannot exist independently of a column. RULES OF LINKING There are some rules to linking that you must observe: Selecting the linking tool (looks like one page on top of another), you will see a small hook on the bottom of the linking tool. The first click of linking tool establishes the start of a chain (or insertion into a chain) and moves the hook to the top of the linking box. Subsequent clicks on different columns create the links. Clicking on linking tool in the tool box ends the chain. Columns selected with the pointer can be deleted by the delete key, but the text remains and is distributed to other columns, if any remain in the chain. If no columns remain, the text in the deleted column is lost. A Dialog box will appear giving you a chance to change your mind. Columns selected with the pointer are removed completely from a chain by CUT. All linking information will be lost. Paste does not insert a column into a chain. Use the linking tool to link columns. A column can only belong to one chain at a time. Double clicking with the linking tool unlinks a text column from a chain. Linking is not permitted to a previous page. EDITING YOUR TEXT Editing text is the same as in any word processor. Following is a discussion on how to delete, cut, copy and paste text. Deleting Text..... First be sure the I-Beam is selected from the tool box. To delete a section of text from within a text column, highlight the text by dragging, then press the delete key or choose CUT from the EDIT menu (O-Apple-X). Delete erases text permanently. CUT moves text to the clipboard where it can later be recovered with Paste. The text to be cut can be as little as one character or as long as about 1000 characters. Cutting and Pasting Text..... Highlight the text you wish to move. Pull down the Edit menu and choose CUT or O-Apple-X. The selected text will disappear from the screen and be stored on the clipboard. Choose a new insertion point with the I-Beam and select Paste from the Edit menu (O-Apple-V). Paste retrieves the text from the clipboard and places it at the new insertion point. You may continue to paste the cut text as many times as you want until you cut or copy again. Copying and Pasting Text..... Use copy to place selected text in the internal clipboard while leaving it on the screen. To copy, highlight a text range and choose Copy from the Edit menu, or use O-Apple-C. The selected text will not disappear from the screen (but will be held in the clipboard until you are ready to use it). Point and click at the position you want to place it (on the same or another page). Choose Paste from the Edit menu or O-Apple-V. You can repeat the last two steps if you want to insert the selected text in more than one location. Finding Text..... Publish It can search your text for a particular character, word or phrase (numbers too) and, if you want, replace it with something else. These features are found in the Edit menu labeled FIND..., FIND NEXT, REPLACE...and REPLACE and FIND. To find a particular word or phrase, move the I-BEAM to the first character in the text column you want to search. Click (a text insertion point will appear). Select the Find option on the EDIT menu and type the text you are searching for in the Dialog box. Then click on OK. If the search was successful, the character, word or phrase will be high lighted on the screen, and a text insertion point will appear at the end of the highlighted text. Once a character, word or phrase has been entered in the Dialog box of the Find command, every occurrence can be found in the same page by using the FIND NEXT option. To repeat the search, select FIND NEXT or press O-Apple-F. NOTE...You must use Find before you can use FIND NEXT. If the search was unsuccessful or no more occurrences are found, an Alert box will tell you so. NOTE... When the text is highlighted, you can manipulate or change the text area, using options in the EDIT and FONT menus. The text could, for example, be changed from plain to bold, to another font or size, or it could be copied and pasted elsewhere. Replacing Text..... To replace a text string in your document, use REPLACE from the EDIT menu. This command enables you to find a character, word or phrase and replace it with another. It is especially useful when editing large amounts of text within Publish It. Since the program remembers the last used find and replace string, you can easily change either string in the Dialog box. To use this option, move the I-BEAM to the first character in the text column you want to search. Click and a text insertion point will appear. Choose REPLACE from the EDIT menu. A dialog box will appear. Click on the top box and type in the character, word or phrase, you want to find. Move to the next box, click (or use the TAB key), and type in the replacement text. Click on FIND. You'll be informed if the string is not found. Once a character, word or phrase to find, and a replacement has been defined in the Dialog box under REPLACE, you can repeat the sequence throughout the entire page. Choose REPLACE and FIND from the EDIT menu (O-Apple-R). Use O-Apple-F to find the next occurrence without replacing. Sticky Spaces..... If you have a phrase or name that you don't want to split between two lines, use the Sticky Space option. Bill Johnson, Sticky Spaces and Search & Replace, for example, could all use sticky spaces. When Publish It wraps words from one line to another and a sticky space has been entered, it will treat the group of words as one. If the group is too long to fit at the end of a line, Publish It moves the whole group together to the next line. To use Sticky Space, put the I-BEAM between two words and press O-Apple-Spacebar. Repeat as often as necessary. Soft Hyphens..... If a word is broken at a point you don't like, you can change it. Click on the word at the point you would insert a hyphen should the word need to be broken. Press O-Apple-Dash (-). As the text flows, if that word is broken, Publish It will insert a Hyphen at that point. Later, as you make changes in text and the column rewraps, that hyphen will disappear if the word no longer needs to be broken and reappear later if needed. You can place as many soft hyphens in a word as necessary. Number Spaces..... When creating tables of numbers in the program, you will find that all digits take up the same amount of space, that is,they are not proportionally spaced as alphabetic characters are. Consequently, pressing the spacebar between columns of digits introduces uneven spacing, since spaces are considered alphabetic characters. To solve this dilemma, we have included number spaces. Number spaces, as their name implies, take up the same amount of space as a digit. Press the O-Apple-O to get a number space. When you use number space, lines of text will be easier to align than with variable word spacing. Automatic Runaround..... If you have completed columns of text and then decide to drop in an object, Publish It automatically flows text around the new object. Text Formatting You can set the justification, spacing and margin/indents for all the text on the entire page. Select these options from the PAGE menu to do so. These options require that the I-BEAM be selected before you select them. NOTE.....Most of the settings in the page menu become the default settings for the options in the FORMAT menu, unless you decide to specifically change a setting for a particular document. The sections below give you details on using the Justification, Spacing and Margins/Indent options on the Format pull down menu. Use the same procedures for these options on the PAGE pull down menu. Justifying Paragraphs..... You can align text in the paragraph you are currently working in using the FORMAT menu. You can justify text left or right, aligning text on the left or right column margin, leaving the other margin ragged or uneven. Two other choices are Full and Center. Full justification will make the paragraph look like a newspaper or book column, aligned on both sides. Center will make the column ragged on both sides by centering each line. Justification can be applied to a single paragraph, selected paragraphs or the whole page. To change the justification characteristics of an individual line, click on any line in the paragraph line you wish to work on with the I-Beam. Then pull down the FORMAT menu and choose Justification. NOTE...The Use Page Standard selections refer to the values entered in the Margins/Indents option on the PAGE menu. A Dialog box will appear. Click on the options you want to use. (You must click the Use Page Standard setting off if you want to change the justification of this paragraph or group of paragraphs). Note....The options on the FORMAT menu only affect the paragraph the text insertion point is currently in or the group of paragraphs you have selected. The similar options on the PAGE menu affect all the text on the entire page. Those options will not be available if you have highlighted a block of text. Justification can apply to groups of paragraphs; simply highlight the paragraph and choose Justification. Letter Spacing..... You also have the ability to change the horizontal and vertical spacing between letters, words, lines and paragraphs. To change any of this type of spacing, click at a point in the paragraph where you want to work. Then select the Spacing option on the FORMAT menu and a dialog box will appear. Click on your selection and enter revised spacing for the item. Then click on the box next to the Use Page Standard for that item to deactivate current settings. Letter Spacing..... Letter spacing is the exact opposite of kerning. You will use this option to move all the letters in a paragraph further apart. To space letters, use the I-BEAM to select the paragraph with the letters you want to space. Select the Spacing option on the FORMAT menu and type a value (inches, cms, picas) in for letter spacing. When you click on OK, the letters will be spaced that many points apart. Word Spacing..... The word spacing option on the Spacing Dialog Box is used to modify the spacing between words in a paragraph. Click the I-BEAM on the paragraph with the words you want to work with and then select the Spacing option on the FORMAT menu. When the dialog box appears, click on the word spacing entry box and enter the new spacing you would like to use. Line Spacing..... Lines of text are also spaced vertically within a paragraph. to change the spacing between lines (also referred to as leading), select your paragraph and choose Spacing from the FORMAT menu. When the Dialogue box appears, enter the desired spacing in points. The value you specify represents the distance, in points, added between the lines of text. Paragraph Spacing..... Paragraph spacing is the amount of spacing between paragraphs. Normally, spacing between paragraphs is the same as between lines. Paragraph spacing is changed by selecting a range of paragraphs, choosing Spacing from the FORMAT menu, and typing a new value in the dialog box, followed by clicking on OK. The program then adds the point value as extra space before the paragraph. Click on OK to return to your document. Margins and Indents..... Choose Margins/Indents to set or change your left or right margins and paragraph indents. Use the I-BEAM to select a paragraph, then select Margins/Indents option on the FORMAT menu. A dialog box will appear. Enter the left, first line and right margins, then click on OK. To make your paragraphs hanging, that is, with the first line set out from the remainder, set the left margin indent to a value more than 0 and click on Hanging. Use the right margin specification to tell the computer the distance from the right edge of the text column to the right edge of the text. Set both left and right margins for a paragraph, as for long quotations. The first line is for typical, non-block style paragraph indentation. Kerning..... Spacing between letter pairs is controlled by the defined width of each character. In certain cases you may wish to change the spacing on a character-by-character basis. With Publish IT you can reposition individual characters, moving them closer together using KERN from the FORMAT menu. A typical situation where a change in character spacing is warrented, is with certain combinations of letters like AV, that show too much space between them. To move the letters AV together, place the I-BEAM between the two letters you want to kern and click. The text insertion point will appear between the letters. Choose KERN from the FORMAT menu and a Dialog box will appear. Type in the number of points you want to remove in the selected space. When you click on OK, the spacing between the letters is reduced by that number of points. The larger the number, the closer together the two letters move. (you must repeat this sequence each time you want to reduce the space between letter pairs). NOTE.....Sometimes text on the screen may appear to need kerning because the on screen representation of the text does not exactly match what will be printed out. We suggest that you do a test print-out before deciding to kern. To increase space between two characters, Place an extra space between then and then kern. Fonts, Faces and Special Effects..... Text font, size and style are chosen from the font menu. As with other text options, these are assigned by selecting a text range and then choosing the appropriate menu options. Publish It! automatically chooses Deerfield 12-point as the start-up text font. To change to a new font, select block of text, or just click on I-BEAM and then select Select Font from the font menu, or O-Apple-W. A scrolling dialog box will appear with all the available fonts and sizes. Click on the font size you want to use. Then click on OPEN. The text you have selected will convert to this font and size. Style (special effects) options are selected from the font menu also. Style choices include Plain, Bold, Italic, Underline, Outline, Shadow, Superscript and subscript.If you establish a new text type (font, size and style)without selecting a block of characters, the text insertion point takes on the chosen text type, so any characters typed from that point on will be in the new type. To quickly cycle through the different type options, pull down the font menu and you will see these options: NEXT SIZE...(O-Apple-N) NEXT TYPE FACE...(O-Apple-T) Highlight a block of text and then press O-Apple-T or select the Next Type Face option from the font menu. The block you have marked will automatically changer to the next type face available in the same size. If you press O-Apple-T again, it will change again. Keep pressing and it will cycle through to the original type face again. Press O-Apple-N or select Next Size option to cycle through the available type sizes for the current font. This is a convenient way to view alternatives right on the computer display. Plain Text..... Use this option to return to the basic (plain) style of a type face if you have been using, for example, Bold or Italics. Select a range of text, then choose Plain from the Font menu, or O-Apple-P. This will erase all the attributes (bold, italics, etc.) of the selected text. Bold Face..... Choose Bold for a more dramatic (thicker) style of type face. Select a range of text, then choose Bold from the Font menu, or O-Apple-B. Italics..... Choose Italics to make a word or phrase stand out (slanted) from the rest of the text. Select a range of text then choose Italics from the Font menu, or O-Apple-I Underlining Text..... Choose underline as another way to make a word or phrase stand out from the rest of the text. Select a range of text, then choose Underline from the Font menu, or O-Apple-U. Outlined Faced Lettering..... Outline is a Graphic style of a font. Each letter looks like a frame. It should be used sparingly for such things as announcements, invitations or brochures. Select a range of text, then choose Outline from the Font menu. Shadow Faced Lettering..... Like Outline, shadow should be used sparingly for special effects. To use this option, select a range of text, then choose Shadow from the Font menu. Superscript..... Superscript and subscript are used mostly in technical publications (i.e. footnotes in a mathematical, medical article). Choose Superscript to set text a half line above the other text. Select a range of text, then choose Superscript from the Font menu, or O-Apple-H. Subscript.... Same as Superscript, except sets type a half line below the other text. Select a range of text, then choose Subscript from the Font menu, or O-Apple-L. Combining Styles of a Type Face.... You can combine all styles of a type face (bold, italics,underline etc.) except Superscript and Subscript for special effects or emphasis. To combine styles: 1. Select a range of text, then choose the first style (i.e. Bold) from the Font menu to select and you are returned to the screens work area. 2. Pull down the Font menu. You will see a check mark next to Bold, which indicates it has been selected. 3. Select the next style and you are returned to the screens work area. 4. Repeat steps 2 and 3 as many times as you want. If you click on a style again, the check mark will disappear, and that style will no longer be active. You will be in the combined style until you select another style or face. Creating your Graphics..... There are two ways to include graphics in your publications. 1. Create graphics with the drawing tools included in the program. These tools can be used to draw simple objects such as lines, circles, boxes, etc.. You can also use these tools to highlight elements of your page layout. 2. Import graphics from other sources. Publish It! recognizes standard Apple high res graphics. Dazzle Draw, MousePaint, Computer Eyes from Digital Vision can also produce this type of graphic. Another way to include graphics in your publications that will be professionally printed, is to leave a "Hole" on your page and insert the graphic before it is reproduced. Graphic Objects....... You can add lines, rectangles, circles and round cornered rectangles to your pages using a variety of line types, widths and patterns. Publish It provides four graphic object tools: line, rectangle, round-cornered rectangle, and circle. Use [l-] to create either horizontal or vertical lines (rules) by dragging up or down, left or right. Select [ [] ] to create a square or rectangle with right angle corners. Select [ (_) ] to create a square or rectangle with rounded corners. Select [O] to create circles. All these types of objects may be moved, overlayed, underlayed, resized or deleted by using the arrow (pointer). You can create interesting visual effects by experimenting with the pen patterns for borders and fill patterns. A moving rectangle indicates the size of the object being drawn. If the cross hair pointer leaves the window area, the window scrolls automatically. You can also use guides and the Snap to Guides option. Line Weights and Pen Patterns.... The program provides a large assortment of widths and styles for borders and lines. You can choose from six solid line widths and 24 pen patterns, including eight user defined pen patterns. Change the width or style of a selected line with Set Line Width, or the outline of a filled box or circle with Set Pen Pattern on the Objects menu. To change a line weight or pen pattern, select the object by clicking on it with the pointer and, selecting this option from the Objects menu. Selecting Fill Patterns..... The program features 24 fill patterns that can be used for the interiors of graphic objects and offers the ability to create your own pattern with Define Pattern. To choose a fill pattern, select a graphic object, then select the Set Fill Pattern option on the Objects menu. A Selected pattern fills the interior of any selected object. The selected pattern becomes the default until you change it. To change a fill pattern, select the object, then select this option. Click on the fill pattern you want. Then, click on O-Apple. Defining a New Pattern..... Design your own or modify any one of up to eight existing patterns. Selecting this option will bring up a Dialog box with eight pen or fill patterns which you can define. Click on a pattern and select it. The currently chosen pattern is shown in a close-up cell at the right. The Work Area is at the bottom left. Clicking on a cell in the 8 X 8 matrix shown in the dialog box, will toggle it black or white. Choose Define Pattern from the Special menu. AS dialog box will appear. Click on a pattern to select it. To design your own pattern, a work area is provided at the bottom left of the dialog box. Your new design will be stored on disk when you click on OK. Importing Art work Publish It! lets you add graphic elements to your documents, lending them a professional appearance. Before you can insert pictures on a page, you must create graphic frames to house the art work. Graphic frames are created with the graphic frame tool [X] from the tool box. Position the [X] in the area where you want to insert the picture and drag it across the page to define the size of the graphic frame. If you have the Snap To Guides on, the block will snap to the nearest grid boundaries automatically. Graphic frames appear as shaded boxes on the screen. this provides a visual way of distinguishing the from text columns. Graphic frames are objects, They can be moved, resized, cut, copied, pasted and deleted like any other object. NOTE....You cannot create a graphic frame that is larger than the importing screen-- about 4 2/3" X 2 2/3". Publish It can directly access Dazzle Draw, MousePaint, and Beagle Graphics files or any other pictures in Apple standard high res or double high res format. To Import Art work..... 1. Insert the disk containing the art file into the drive you have designated for data. 2. Select a graphic frame by clicking on it with the pointer and choose Import Picture from the File menu. 3. A dialog box appears, listing all the picture files on the data drive. If necessary, scroll the list to locate the picture you wish to import. Click on the file name, then click on OK. The picture will appear in full size on the display. 4. A box is shown along with the picture to indicate the size of the graphic frame in your document. Drag this cropping box until it is around the part of the picture you want. You may change the size of the cropping box with the O-Apple key and the arrow keys. You may also use the arrow keys to move the box. When you are satisfied, press return. You will return to your document with the picture in the graphic frame you have selected. NOTE.......You will only be able to view the picture in the Show Full Size display. When you are in other viewing modes, bit maps are represented with a shaded box. The art work you cropped will print out completely, and be the proper size. If you import a small piece of a bit mapped picture, and subsequently enlarge the graphic frame, the extra area is shown as gray shading, because the area shown outside the crop box, is discarded when you return to your document. If you find you need a part of the bit map that fell outside the crop box, you should resize the frame and import the picture again. Adding the Finishing Touches..... The difference between an OKAY looking document and a GREAT looking document is often nothing more than a slight adjustment here and there and one more pass through the printer. So, consider your first print-out a draft. Look it over and see what you can do to make it better. Don't be afraid to experiment. With practice, each draft will be better than the one before. Printing Your Documents..... Printers are an intregal part of your desktop publishing system. Most dot matrix printers produce output at a resolution of 120 dots-per-inch horizontally by 72 vertically, well suited for inter-office memos, newsletters, and other documents you'll produce with this program. You should find this print resolution easy to read and suitable for most of you publishing needs. For extra contrast, you can choose the Double Strike option from the Print dialog box (on the File menu) when its time to print. To print your document on a laser printer, you will need to use Timeworks Publish It Laser Pack. Instructions are included with this program. The Page Numbering Tool.... Selecting [#] from the tool box enables you to create a page number up to 100, for the page you are currently working on. Just click on [#], then click anywhere on your document. An object containing a "#" will be created. This object cannot be resized, but can be repositioned. After you have defined the page number, you may change it by clicking on the pointer to reposition it. The page will be given a sequential number during printing. To change the font, select the page number object [#] on your page and change the font size using Select Font from the Font menu. How To Print..... To print a document, choose Print from the File menu. A dialog box will appear. Normally you'll want to print all the pages of a document, but a number of possible choices are available: ALL--- All the pages of the current document are printed. FROM/TO--- Lets you pick a range of pages you want to print. Click on the radio button, then type in the numbers of the first and last pages you want printed. COPIES--- If you want more than one copy, type the number you want. START PAGE #s at PAGE--- If you have page numbers, enter the page number from which you want to start printing. This is useful when printing multi-page documents that are stored in several different disk files. DOUBLE STRIKE---Select this if you want your copies to appear darker. PAUSE FOR PAGE---Choose this option to make the printer stop at the end of each page to allow you to hand feed another sheet. The OK and CANCEL buttons let you begin printing or cancel. Printing can be canceled or momentarily suspended at any time by pressing the appropriate key shown in the dialog box that appears while the program is printing the document. Exiting Publish It! Use Quit to exit Publish It! Just choose Quit from the File menu or O-Apple-Q. A dialog box will appear and ask for confirmation. To exit the program, click on OK. If you have a program selector installed (such as ProSel or Catalyst), Quit will return you to your selector. Appendix....There are a few more chapters in the manual, but these appear to be the same as the Mini- manual which was up-loaded earlier. There are some pictures in the manual which I cannot reproduce for you so, I tried to explain it all with words. I am sure you can learn to run the program very expertly from the instructions. To load the program on a hard drive, load all the files from the program disk as you normally would. Include all the font files and art files. then set it up in your program selector. (such as ProSel, or the one that you have installed yourself. Be patient with the program, and read all the instructions. Everything you need to know has been covered here. -END-